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Certified Document Translation Services in the United States

Why document translation matters in the United States

The United States has one of the most demanding legal and institutional environments when it comes to document presentation. Whether for immigration, education, real estate, or business purposes, documents issued outside the U.S. must be translated into English with absolute accuracy and certified according to formal standards. This includes a signed translator affidavit attesting to linguistic competence and the completeness of the translation. Inconsistent or informal translations are routinely rejected by U.S. authorities such as USCIS, state courts, universities, and federal agencies. As a result, professional document translation is not just a matter of clarity—it’s a legal necessity.

Who needs document translation in the United States

Individuals and organizations across diverse backgrounds require translated documents to interact with U.S. systems. Immigrants need translated birth and marriage certificates, police records, and bank statements for visa and green card applications. International students must present academic records, diplomas, and recommendation letters for university admission. Foreign investors entering the U.S. real estate market need sales contracts and corporate registration documents translated for compliance. American citizens marrying abroad often require foreign documents translated and legalized for recognition in the U.S. The spectrum of needs is broad, and each comes with unique formatting and legal requirements.

Legal framework and translation requirements by authority

The U.S. does not have a centralized government body that certifies translators. However, the expectations of individual institutions are precise. USCIS, for example, mandates that all non-English documents be translated in full and accompanied by a certificate of accuracy signed by the translator. Courts in states like California or New York may demand notarized or even sworn translations, depending on the nature of the legal proceeding. Academic institutions often require GPA conversion notes alongside transcript translations. At VelesClub Int., we work with specialists who understand these institutional expectations and tailor each translation to the receiving authority’s format—ensuring acceptance and avoiding costly delays or rejections.

Document categories we translate in the United States

VelesClub Int. provides certified translations for a wide variety of documents:

• Immigration Documents: birth certificates, marriage licenses, divorce decrees, police clearances, bank statements, affidavits of support.
• Academic Documents: diplomas, transcripts, course catalogs, certificates of attendance, reference letters.
• Legal Documents: court decisions, powers of attorney, inheritance documents, settlement agreements, official complaints.
• Business and Financial Documents: articles of incorporation, tax returns, balance sheets, annual reports, shareholder agreements.
• Medical Documents: clinical histories, discharge summaries, medical certificates, vaccination records.
• Real Estate Documents: sales agreements, lease contracts, title deeds, notary protocols, zoning approvals.

Every document category has its own formatting standard. For instance, USCIS translation certificates must include specific wording, while academic documents often need side-by-side translations with GPA equivalency tables. Legal documents may require full-page formatting to match court templates. VelesClub Int. ensures that your documents comply with every technical requirement.

Our certified translation process

We follow a rigorous multi-step process designed to meet U.S. standards:

• Initial consultation to determine the receiving authority’s requirements
• Assignment of a specialist translator with subject-matter expertise
• Translation using legal and cultural equivalence, not just word-for-word substitution
• Review by a second linguist for quality control
• Formatting to mirror the original layout and align with authority expectations
• Issuance of a signed certificate of translation accuracy
• Optional notarization or apostille coordination when required

Every translation is delivered in high-resolution digital format, ready for submission. We also offer original signed hard copies by mail if needed for court filings or in-person appointments.

State-level specifics and regional variation

Requirements vary across the U.S. depending on the state. For instance:

• California courts may accept translations without notarization but require a declaration under penalty of perjury.
• Florida institutions often request translations to be notarized and presented on official letterhead.
• Texas universities typically demand certified and sealed translations submitted directly by the service provider.
• New York’s legal system frequently demands page-by-page formatting for legal pleadings and contracts.

Our localized knowledge of state-level differences allows us to proactively adapt each translation to meet the exact local standard, increasing the likelihood of seamless processing.

Why choose VelesClub Int. for your translations

VelesClub Int. is more than a translation provider—we are a strategic partner for cross-border documentation. Our linguists are certified professionals with domain-specific expertise, including immigration law, corporate governance, real estate, and healthcare. We work exclusively with native English speakers for U.S.-bound translations, ensuring idiomatic accuracy and legal reliability. Our team includes legal advisors who assist with formatting and submission requirements. We are trusted by clients in over 60 countries whose documents have been accepted by USCIS, federal courts, embassies, schools, and Fortune 500 companies.

Our certifications are provided on official letterhead and signed in compliance with USCIS and state court requirements. Notarization, apostille processing, and multilingual support are available on request. Most standard translations are completed within 1–3 business days, with express service for urgent cases. All services are conducted securely, with confidentiality agreements in place and encrypted file exchange. We also accommodate high-volume corporate requests and legal bundles with multi-document pricing and dedicated project managers.

Start your document translation with VelesClub Int.

Getting started is easy. Upload your document via our platform or send it by email. Our team will evaluate your needs, confirm institutional requirements, and provide a fixed quote and deadline. Once approved, translation begins immediately. You will receive the finished document in PDF or Word format, along with the required certification. If notarization or apostille is needed, we can ship original copies worldwide. Our service includes pre-submission review, so you can be confident your documents meet all legal criteria before submission.

Whether you are an individual applying for a green card, a parent enrolling a child in school, a business expanding into the U.S. market, or a property investor translating ownership records—VelesClub Int. ensures your documentation is accurate, accepted, and fully compliant. Our global reach, legal expertise, and local insight make us the trusted partner for certified translation services in the United States.